Sharing a document store in One Drive is straight forward and can either be done from the application you are writing/editing the file in, from your explorer window in Windows or from the OneDrive site.  The interface to share is the same in all three scenarios.

• As this document covers several things you can use the links below to jump to:
  • Sharing with specific people, including external partners
  • Removing or changing permissions

To Share from your computer 

Windows PC - Open Explorer (aka My Computer) and go to your OneDrive folder.  Right click the file or folder you want to share and select Share (there will be a OneDrive cloud icon next to Share).

Apple Mac - There isn't a full MacOS integration yet, so you need to follow Share from the Web below.  You can get a quick access by selecting the icon in your task bar, click on the 3 dots and select view online.

To Share from the web

Highlight the file or folder you want to share and click on the Share icon that appears or the 3 dots to the right of the file name,

To Share in Word/Excel/PowerPoint

Once you have saved your document in OneDrive, you will have three icons in the top right hand corner of the screen.  Share, Version History & comments

Click on Share and you will be prompted with a pop up box

Sharing options

On all platforms you will get the following sharing control box.

Click on the highlighted dropdown box to be given a full set of options, these change based on your selection 

• Anyone - Means public access for anyone you send the link to
  • You can decide if they can edit the files or add content to folders
  • You can set an expiry date for the link
• People in your organization
  • All staff with @audionetwork.com addresses can access this file/folder once they have the link
  • You can decide if they can edit the files or add content to folders
• Specific People
  • Internal, select them from the address book by typing in their name
  • External - enter their full email address
  • You can decide if they can edit the files or add content to folders
• People with existing access 
  • This is for changing permissions.  This is best done in a different window, described below

Sharing with specific people

Select the Specific people option, choose whether they can edit or not and click apply.

For internal staff start to type their name and it should automatically show you people matching your search.  Click on the highlighted name and repeat for any other people you want to add.  You can then add an optional email message and click send.  There are options to just copy the link so you can send a personal message and include the link or you can click the Outlook button to launch an email with the link included.

For external partners, enter their full email address.  They will receive an invite to access the document or folder,  Once they click on the link they may be asked to validate their email with a one-time code.  This is there to prevent the message being forward to someone else by accident and giving in-authorised access.

Removing sharing permissions.

You can revoke permissions at anytime to give you total control.  You can manage access from the document itself, via your explorer window or online.  Again, the interface is the same.  

Click on the Share link this time click on the 3 dots in the top corner followed by Manage Access

Here you will see a list of people with access as well as any externally shared links.

• You can revoke external links by clicking on the X at the end of the link
• You can change internal sharing permissions by clicking on the down arrow under their name
  • Can Edit - full access
  • View Only - Can read but not update
  • Stop Sharing - All access removed (they will disappear from the list after a couple of seconds)